Smarter Visitor Management. Faster, Safer Check-ins.
Pre-register visitors, approve walk-ins, issue secure QR passes, run events and manage check-in and check-out from one simple, mobile-first platform.
Secure QR visitor passes
Every visitor gets a unique, time-limited QR pass by email and web link.
Faster check-in and check-out
Scan the QR on arrival and departure — no paper register.
Host approval built in
Walk-ins and selected visits wait for the host before entry.
Visitor photos
Ask for a photo at walk-in, check-in or check-out — off, optional or mandatory.
Events with capacity control
Guest registration, approvals, capacity and an automatic waitlist.
Real-time visitor status
See who is expected, inside now, or has left — at every location.
Reports and audit history
Filter, export to CSV and review a full history of every action.
Nothing to install
Mobile-first and browser-based on phones, tablets and desktops.
From front door to full record in four steps
The same simple flow for scheduled visitors and walk-ins.
Register the visitor
Reception or a host adds the visitor, or a walk-in is captured at the desk.
Share the QR pass
A secure QR pass is emailed automatically, and staff can also share it through WhatsApp.
Scan and check in
On arrival, staff scan the QR and confirm — with approval and photo rules applied.
Scan again to check out
Scanning on the way out records the time and calculates the visit duration.
Everything the front desk needs
Pre-registration, walk-ins, approvals, QR passes, photos and notifications — purpose-built for reception, security and administration teams.
Visitor pre-registration
Schedule expected visitors ahead of time with host, department, location and purpose.
Walk-in registration
A fast form for visitors who arrive without an appointment, with optional photo capture.
Host approval workflows
Route walk-ins and selected visits to the host for approval. Every decision is recorded.
Secure QR visitor passes
Unique, time-limited passes delivered by email and as a web link. The QR holds no personal details.
QR check-in and check-out
Scan with any phone camera, with a manual pass-number fallback. A person always confirms.
Visitor photo capture
Capture or upload a photo at walk-in, check-in and check-out. Set each step to off, optional or mandatory.
Email notifications & pass delivery
Passes are emailed to visitors, and hosts and reception are notified as visitors arrive and leave. Passes can be resent or downloaded.
WhatsApp Assisted Pass Sharing
The application prepares the pass message and opens WhatsApp. Your staff review and send it manually — there is no automatic WhatsApp messaging and no delivery or read confirmation.
Pass branding
Your logo, colours, welcome and security messages on every pass, with a live preview before you save.
Today’s visitors & currently inside
A live view of who is expected, who has arrived, who is on site now and for how long.
Locations, departments and multiple HODs
Model multiple sites and teams, with one or more heads of department per department.
Users and hosts
Invite your team by email, assign hosts and manage everyone from one searchable screen.
Visitor Management, Now Built for Events
Plan corporate events, pre-register guests, manage walk-ins, collect host approvals, issue secure QR passes and monitor attendance—all from one mobile-first platform.
- Uses the same trusted visitor records, QR passes and check-in flow your front desk already knows
- Capacity limits with an automatic waitlist
- Event guests do not count toward your monthly visitor allowance
- Enabled for your company by our team, with event limits set to suit your needs
Event Management features
Event Planning & Lifecycle
Create an event as a draft, then publish, open registration, run it on the day, complete and archive it.
Guest Pre-Registration
Staff add expected guests with host, category and VIP flag, reusing existing visitor records.
Walk-In Event Registration
Reception registers guests who arrive on the day, with an optional guest photo taken on a phone camera.
Host & Event Manager Approval
Choose host, event-manager or two-stage approval. Rejections need a reason, and every decision is logged.
Secure QR Event Passes
Approved guests receive a unique, time-limited QR pass by email. The QR itself holds no personal details.
Mobile QR Check-In
Scan on any phone at the entrance. Entry windows, duplicate scans and pending passes are checked automatically.
Capacity & Waitlist Management
Set a capacity. When the event is full, new guests join a waitlist and move up automatically when a place frees up.
Live Attendance Dashboard
See registered, approved, waitlisted, checked-in, inside-now and no-show figures as they change.
Event Reports & CSV Export
Thirteen event reports with filters, including guest list, attendance and approval decisions, all exportable to CSV.
WhatsApp Assisted Pass Sharing
Staff can share a confirmed guest’s secure pass link through WhatsApp, in addition to email. Your staff send the message manually — it is never sent automatically.
Enable Event Management for Your Company
New to APRIONEX VISITOR? Register your company first. Already a customer? Ask our Sales Team to switch on Event Management for your workspace.
Let visitors check themselves in
Turn a tablet or touchscreen at reception into a secure, browser-based check-in point. Visitors scan their pass, find their visit or register as a walk-in—while your team stays in control.
- Runs in a browser on a paired device — no app to install
- Walk-ins wait for host approval before they are admitted
- Visitor details are masked on screen and the kiosk never shows staff menus
Available on selected plans and configurations. Camera and scanner support depend on the kiosk device and browser.
Self-service kiosk features
Secure device pairing
An administrator creates a kiosk and pairs it with a one-time code. Kiosks can be deactivated or revoked at any time.
QR self check-in
Pre-registered visitors scan their pass at the kiosk camera or a keyboard-style QR scanner and check themselves in.
Find my visit
Visitors without their QR enter the pass number and the last four digits of their phone. Details are shown masked.
Walk-in registration with host approval
Walk-ins register on the kiosk and wait for their host to approve before they are admitted.
Photo capture rules
Use the kiosk camera with photo set to disabled, optional or mandatory — your company photo rules still apply.
Privacy & safety acknowledgements
Visitors accept your privacy notice and site safety rules before check-in, and each acceptance is recorded.
Self check-out
Visitors scan again on the way out; the visit is closed and its duration recorded.
Kiosk settings & activity
Per-location settings, idle timeout and a full activity log of every kiosk action for administrators.
Professional visitor badges, printed in seconds
Design branded badge templates, assign visitor categories and print a badge at check-in—on a label printer or on standard A4 paper.
- Prints through your browser’s standard print dialog
- Every print and reprint is recorded, with a reason for reprints
- Clear category labels and a scannable QR for check-out
Available on selected plans and configurations. The browser cannot confirm that a badge was physically printed, and specialist label printers and media should be tested at your site.
Badge printing features
Badge templates
Design badges with your logo, colours and the visitor details you choose to show, with a live preview.
Standard badge sizes
100 × 70 mm, 90 × 55 mm, 62 × 40 mm and 50 × 25 mm labels, plus an A4 temporary visitor pass.
Visitor categories
Colour-coded categories such as Visitor, Contractor or Event Guest — always with a text label, never colour alone.
Print from the browser
Print through your browser’s standard print dialog on a label printer or office printer, including actual-size badges on A4 for cutting.
Reprints with a reason
Reprints require a reason, and every print and reprint is kept in the print history.
Scannable QR on every badge
The badge QR is printed black on white with a clear quiet zone for reliable scanning at check-out.
Add the Kiosk or Badge Printing to Your Workspace
Self-service kiosks and badge printing are enabled for selected plans and configurations. Talk to our Sales Team about your sites, devices and printers.
Value for every team at the site
Less paperwork, faster entry, accurate records and a professional visitor experience.
Reception teams
- Less paperwork and no visitor book
- Faster, more professional check-in
- Clear list of who is expected today
Security teams
- Know who is on site in real time
- Host approval before walk-ins enter
- Complete, searchable visit and audit history
Administration
- One workspace for every location
- Custom roles and permissions per user
- Reports and CSV export for audits
Employees & hosts
- Notified the moment a guest arrives
- Approve walk-ins from any device
- Nothing to install — works in a browser
Management
- Accurate records without extra effort
- Better visitor experience at the door
- Usage and activity at a glance
Your visitor data stays yours
Practical controls that protect visitor information, decide who can do what, and record what happened.
Individual sign-in, session controls and protection against repeated failed attempts.
Build custom roles from a permission catalogue and decide exactly what each person can see and do.
Each company’s visitors, events, kiosks and records are kept separate from every other company.
Visitor details and photos are visible only to your authorised staff — photos never appear on the visitor’s pass link or in exports.
Passes expire and can be revoked, so an old code cannot be reused.
Sign-ins, approvals, check-ins, setting changes and badge reprints are recorded for review.
You can also set a data-retention period after which visitor details on closed visits are anonymised.
Clear records and simple administration
Reports, exports, audit history and settings for every company, with plans and modules managed centrally by our team.
Visitor reports & CSV export
Sixteen report views with date, host and location filters. Print any report or export it to CSV.
Visit duration
Total time on site is calculated automatically at check-out and shown in reports.
Audit history
A searchable record of who did what and when across your workspace.
Visitor & notification settings
Grouped settings for approvals, photos, passes and notifications, each with a recommended value.
Subscription & usage visibility
See your plan, monthly usage and remaining allowance at a glance.
Multi-company administration
Our platform team manages companies, plans, subscriptions and optional modules centrally for each customer.
Built for any place that receives visitors
One clear flow, start to finish
Start free. Upgrade when you need to.
Plan limits are read from your live account configuration.
- 20 visitor registrations per month
- Up to 2 active users
- Secure QR passes
- Check-in and check-out
- Basic visitor reports
- Unlimited visitor registrations, subject to fair-use controls
- Up to 25 active users
- Secure QR passes
- Check-in and check-out
- Complete visitor operations and reporting
Paid plans and optional modules (Event Management, Self-Service Kiosk, Badge Printing) are activated by our team — contact Sales to get started.
Questions, answered
What is APRIONEX VISITOR?
How does the QR visitor pass work?
Can reception register walk-in visitors?
How does WhatsApp pass sharing work?
Can we capture a visitor's photo?
What is the self-service kiosk?
Can we print visitor badges?
Can we brand the visitor pass?
Can we control what each user can do?
How many users are allowed?
What is included in the Free Plan?
How do we activate the Unlimited Plan or optional modules?
Does it work on mobile devices?
Can reports be exported?
What is Event Management?
Do event guests count toward our monthly visitor allowance?
Is payment available online?
How do we contact Sales or request a demo?
Ready to simplify your visitor experience?
Set up your workspace in minutes, or let our team show you visitors, events, kiosks and badges in action.